PRELIMINARY
| INTERPRETATION CLAUSE | 1. | |||
| In these articles, unless the subject or context otherwise requires, the words standing in the first column of the table next hereinafter contained shall bear the meanings set opposite to them respectively in the second column thereof: | ||||
| DEFINITION | WORD | MEANING | ||
| "The Act" | The Companies Act | |||
| The Company | Shall mean WINDSOR RESEARCH CENTRE LIMITED | |||
| The Seal | The Common Seal of the Company | |||
| The Secretary | Any person appointed to perform the duties of the secretary of the Company | |||
| Bye-Laws | Means bye-laws made by the Directors under and by virtue of these Articles of Association. | |||
| The Secretary | Any person appointed to perform the duties of the secretary of the Company | |||
| Expressions referring to writing shall, unless the contrary intention appears,
be construed as including references to printing, lithography, photography, and other modes of
representing or reproducing words in a visible form. Unless the context otherwise requires, words or expressions contained in these articles shall bear the same meaning as in the Act or any statutory modification thereof in force at the date at which these articles become binding on the Company. |
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| MEMBERS | 2. | |||
| The number of members with which the Company proposes to be registered is seven but the directors may from time to time register an increase of members. | ||||
3. | ||||
| The following shall be members of the Company:
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4. | ||||
| Every member shall be bound, to the best of his/her ability to further the objects, interests and aims of the Company and shall observe all Bye-Laws, Rules and Regulations of the Company made pursuant to the powers in that behalf contained therein | ||||
5. | ||||
| A member may resign his membership on giving written notice of intention to resign to the Secretary of the Company and thereupon his name shall be removed from the list of members and he shall be deemed to have resigned. | ||||
6. | ||||
| The membership of any organisation or individual who is considered by the Directors to be unfit or unsuitable for any reason to continue as member of the Company may be cancelled by resolution of the Directors and such Organisation or individual shall cease to be a member. The Board of Directors shall be under no obligation to state its reason for such action. | ||||
| GENERAL MEETING | 7. | |||
| The Company shall in each year hold a general meeting in addition to any other meetings in that year and shall specify the meeting as such in the notices calling it; and not more than fifteen months shall elapse between the date of one annual general meeting of the Company and that of the next. Provided that so long as the Company holds its first annual general meeting within eighteen months of its incorporation, it need not hold it in the year of its incorporation or in the following year. The annual general meeting shall be held at such time and place as the directors shall appoint. | ||||
8. | ||||
| All general meetings other than annual general meetings shall be called extraordinary general meetings. | ||||
9. | ||||
| The Directors may, whenever they think fit, convene an extraordinary general meeting and extraordinary general meetings shall also be convened on such requisition, or, in default, may be convened by such requisitionists, as provided by section 127 of the Act. If at any time there are not within Jamaica sufficient directors capable of acting to form a quorum, any director or any two members of the Company may convene an extraordinary general meeting in the same manner as nearly as possible as that in which meetings may be convened by the director. | ||||
| NOTICE OF GENERAL MEETING: | 10. | |||
| An annual general meeting and a meeting called for the passing of a special resolution shall be called by twenty-one (21) days' notice in writing at the least, and a meeting other than an annual general meeting or a meeting for the passing of a special resolution shall be called by fourteen (14) days' notice in writing at the least. The notice shall be exclusive of the day on which it is served or deemed to be served of the day for which it is given, and shall specify the place, the day and the hour of meeting and, in case of special business, the general nature of that business and shall be given, in manner hereinafter mentioned or in such other manner, if any, as may be prescribed by the Company in general meeting, to such persons as are under the articles of the Company, entitled to receive such notices from the Company, subject to paragraph 11 hereof; | ||||
11. | ||||
| A meeting of the Company shall, notwithstanding that it is
called by shorter notice than specified in this article, be deemed to have been
duly called if it is so agreed:
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12. | ||||
| That accidental omission to give notice of a meeting to, or the non-receipt of notice of a meeting by, any person entitled to receive notice shall not invalidate the proceedings at that meeting. | ||||
| PROCEEDINGS AT GENERAL MEETINGS: | 13. | |||
| All business shall be deemed special that is transacted at an extraordinary general meeting, and also that is transacted at an annual general meeting, with the exception of declaring a dividend, the consideration of the accounts, balance sheets, and the reports of the directors and auditors, the election of directors in the place of those retiring and the appointment of, and the fixing of the remuneration of auditors. | ||||
14. | ||||
| At each Annual General Meeting a Nominating Committee of three members of whom not more than one shall be a member of the current directors shall be appointed to bring to the next annual general meeting nominations for chairman and such other Honorary Officers as may be determined from time to time and persons to serve as the directors of the Company. The Nominating Committee may accept nominations from the current members of the company provided they are accompanied by the written consent of the nominee. | ||||
15. | ||||
| No business shall be transacted at any general meeting unless a quorum of members is present at the time when the meeting proceeds to business; save as herein otherwise provided, two members present in person shall be a quorum, or as otherwise specified by special resolution. | ||||
16. | ||||
| If within half an hour from the time appointed for the meeting a quorum is not present, the meeting, if convened upon the requisition of members, shall be dissolved; in any other case it shall stand adjourned to the same day in the next week, at the same time and place, or to such other day and at such other time and place as the directors may determine. | ||||
17. | ||||
| The chairman, if any, of the board of directors shall preside as chairman at every general meeting of the Company, or if there is no such chairman, or if he shall not be present within fifteen minutes after the time appointed for the holding of the meeting or is unwilling to act the directors present shall elect one of their number to be chairman of the meeting. | ||||
18. | ||||
| If at any meeting no director is willing to act as chairman or if no director is present within fifteen minutes after the time appointed for the holding of the meeting, the members present shall choose one of their number to be chairman of the meeting. | ||||
19. | ||||
| The chairman may, with the consent of any meeting at which a quorum is present (and shall if so directed by the meeting), adjourn the meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. When a meeting is adjourned for thirty days or more, notice of the adjourned meeting shall be given as in the case of an original meeting. Save as aforesaid it shall not be necessary to give any notice of an adjournment or of the business to be transacted at an adjourned meeting. | ||||
20. | ||||
| At any general meeting a resolution put to the vote of the meeting shall
be decided on a show of hands unless a poll is (before or on the declaration of the result
of the show of hands) demanded:-
Unless a poll be so demanded a declaration by the chairman that a resolution has on a show of hands been carried or carried unanimously or by a particular majority, or lost and an entry to that effect in the book containing the minutes of the proceedings of the Company shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against such resolution.The demand for a poll may be withdrawn. |
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21. | ||||
| Except as provided in article 23, if a poll is duly demanded it shall be taken in such manner as the chairman directs, and the result of the poll shall be deemed to be the resolution of the meeting at which the Poll was demanded. | ||||
22. | ||||
| In the case of an equality of votes whether on a show of hands or on a poll, the chairman of the meeting at which the show of hands takes place or at which the Poll is demanded, shall be entitled to a second or casting vote. | ||||
23. | ||||
| A poll demanded on the election of chairman, or on a question of adjournment, shall be taken forthwith. A poll demanded on any other question shall be taken at such time as the chairmnan of the meeting directs, and any business other than upon which a poll has been demanded may be proceeded with pending the taking of the poll. | ||||
24. | ||||
| In addition to the meetings above, the directors may from time to time and as and when they think fit, arrange for, convene, and hold, at the expense of the Company, Public meetings, conventions and conferences in furtherance of the work and objects of the Company, at which not only members, but also any other persons in sympathy with or interested or likely to be interested in such work and objects, may be invited/present and such meetings, conventions and conferences may be deemed to be or operate as a General Meeting of the Company for any of the purpose of the Articles or of the Act. | ||||
25. | ||||
| Subject to the provisions of the Act a resolution in writing signed by all the members for the time being entitled to receive notice of and to attend and vote at general meetings (or being corporations by their duly authorised representatives) shall be as valid and effective as if the same had been passed at a general meeting of the company duly convened and held. | ||||
| VOTES OF MEMBERS | 26. | |||
| Every member shall have one vote. | ||||
27. | ||||
| No member shall be entitled to vote at any general meeting unless all monies presently payable by him to the Company have been paid. | ||||
28. | ||||
| On a poll votes may only be given personally. | ||||
| CORPORATIONS ACTING BY REPRESENTATIVES AT MEETINGS: | 29. | |||
| Any corporation which is a member of the Company may by resolution of its directors or other governing body authorise such person as it thinks fit to act as its representative at any meeting of the Company, and the persons so authorised shall be entitled to exercise the same powers on behalf of the corporation which he represents as that corporation could exercise if it were an individual member of the company. | ||||
| DIRECTORS | 30. | |||
| Until otherwise determined by ordinary resolution, the
number of directors shall be not less than two and not more than seven and
the following shall be the first directors:
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| BORROWING POWERS: | 31. | |||
| The directors may exercise all the powers of the Company to borrow money, and to mortgage or charge its undertaking and property, or any part thereof, and to issue debentures, debenture stock and other securities, whether outright or as security for any debt, liability or obligation of the Company or of any third party. | ||||
| POWERS AND DUTIES OF DIRECTORS: | 32. | |||
| The business of the Company shall be managed by the directors, who may pay all expenses incurred in promoting and registering the Company, and may exercise all such powers of the Company as are not, by the act or by these articles, required to be exercised by the Company in general meeting, subject, nevertheless, to any of these articles, to the provisions of the Act and to such regulations being not inconsistent with the aforesaid articles or provisions, as may be prescribed by the Company in general meeting; but no regulation made by the Company in general meeting shall invalidate any prior act of the directors which would have been valid if that regulation had not been made. | ||||
33. | ||||
| The directors may from time to time and at any time by Power of Attorney appoint any Company, firm or person or body of persons, whether nominated directly or indirectly by the directors, to be the attorney or attorneys of the Company for such purposes and with such powers, authorities and discretions (not exceeding those vested in or exercisable by the directors under these articles) and for such period and subject to such conditions as they may think fit, and any such powers of attorney may contain such provisions for the protection and convenience of persons dealing with any such attorney as the directors may think fit and may also authorize any such attorney to delegate all or any of the powers, authorities and discretion vested in him. | ||||
34. | ||||
| All cheques, promissory notes, drafts, bills of exchange and other negotiable instruments, and all receipts for monies paid to the Company, shall be signed, drawn, accepted, endorsed, or otherwise executed, as the case may be, in such manner as the directors shall from time to time by resolution determine. | ||||
35. | ||||
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The directors shall cause minutes to be made in books provided for the purpose:-
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| DISQUALIFICATION OF DIRECTORS: | 36. | |||
| The office of director shall be vacated if the director
A director shall not vote in respect of any contract in which he is interested or any matter arising thereout, and if he does so vote his vote shall not be counted. |
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| ROTATION OF DIRECTORS: | 37. | |||
| At the first annual general meeting of the Company all the directors shall retire from office, and at the annual general meeting in every subsequent year one-third of the directors for the time being, or, if their number is not three or a multiple of three, then the number nearest one-third, shall retire from office. | ||||
38. | ||||
| The directors to retire in every year shall be those who have been longest in office since their last election, but as between persons who became directors on the same day those to retire shall (unless they otherwise agree among themselves) be determined by lot. | ||||
39. | ||||
| A retiring director shall be eligible for re-election. | ||||
40. | ||||
| The Company at the meeting at which a director retires in manner aforesaid may fill the vacated office by electing a person thereto, and in default the retiring director shall, if offering himself for re-election, be deemed to have been re-elected, unless at such meeting it is expressly resolved not to fill such vacated office or unless a resolution for the re-election of such director shall have been put to the meeting and lost. | ||||
41. | ||||
| No person other than a director retiring at the meeting shall unless recommended by the directors be eligible for election to the office of director at any general meeting unless, not less than three nor more than twenty-one days before the date appointed for the meeting, there shall have been left at the registered office of the Company notice in writing, signed by a member duly qualified to attend and vote at the meetings for which such notice is given, of his intention to propose such person for election, and also notice in writing signed by the person of his willingness to be elected. | ||||
42. | ||||
| The Company may from time to time by ordinary resolution increase or reduce the number of directors, and may also determine what rotation the increased or reduced number is to go out of office. | ||||
43. | ||||
| The directors shall have power at any time, and from time to time to appoint any person to be a director, either to fill a casual vacancy or as an addition to the existing directors, but so that the total number of directors shall not at any time exceed the number fixed in accordance with these articles. Any director so appointed shall hold office only until the next following annual general meeting, and shall then be eligible for re-election, but shall not be taken into account in determining the directors who are to retire by rotation at such meeting. | ||||
44. | ||||
| The Company may by ordinary resolution remove any director before the expiration of his period of office notwithstanding anything in these articles or in any agreement between the Company and such director. Such removal shall be without prejudice to any claim such director may have for damages for breach of any contract of service between him and the Company. | ||||
45. | ||||
| The Company may by ordinary resolution appoint another person in place of a director removed from office under article (44). Without prejudice to the powers of the directors under article 44 of the Company in general meeting may appoint any person to be a director either to fill a casual vacancy or as an additional director. | ||||
| PROCEEDINGS OF DIRECTORS: | 46. | |||
| The directors may meet together for the despatch of business, adjourn, and otherwise regulate their meeting as they think fit. Questions arising at any meeting shall be decided by a majority of votes. In the case of an equality of votes, the chairman shall have a second or casting vote. A director may, and the secretary on the requisition of a director shall at any time summon a meeting of the directors. | ||||
47. | ||||
| The quorum necessary for the transaction of the business of the directors may be fixed by the directors and unless so fixed shall be two. | ||||
48. | ||||
| The continuing directors may act notwithstanding any vacancy in their body, but, if and so long as their number is reduced below the number fixed by or pursuant to the articles of the Company as the necessary quorum of directors, the continuing directors or director may act for the purpose of increasing the number of directors to that number, or of summoning a general meeting of the Company, but for no other purpose. | ||||
49. | ||||
| The directors may elect a chairman of their meetings and determine the period for which he is to hold office; but if no such chairman is elected, or if at any meeting the chairman is not present within fifteen (15) minutes after the time appointed for holding the same, the directors present may choose one of their number to be chairman of the meeting. | ||||
50. | ||||
| The Directors may delegate any of their powers to committees consisting of such number or members of their body as they think fit and may determine the terms of reference, powers, duties, and duration of such committees; any committee so formed shall in the exercise of the powers so delegated conform to any regulation that may be imposed on it by the directors. | ||||
51. | ||||
| A committee may elect a chairman of its meetings, and if no such chairman is elected, or if at any meeting the chairman is not present within fifteen minutes after the time appointed for holding the same, the members present may choose one of their number to be chairman of the meeting. | ||||
52. | ||||
| A committee may meet and adjourn as it thinks proper. Questions arising at any meeting shall be determined by a majority of votes of the members present, and in the case of an equality of votes the chairman shall have a second or casting vote. | ||||
53. | ||||
| All acts done by any meeting of the directors or of a committee of directors, or by any person as a director, shall, notwithstanding that it be afterwards discovered that there was some defect in the appointment of any such director or person acting as aforesaid, or that they or any of them were disqualified, be as valid as if every such person had been duly appointed and was qualified to be a director. | ||||
54. | ||||
| A resolution in writing, signed by all the directors for the time being entitled to receive notice of a meeting of the directors, shall be as valid and effectual as if it had been passed at a meeting of the directors duly convened and held. | ||||
| SECRETARY: | 55. | |||
| The secretary shall be appointed by the directors for such term, at such remuneration and upon such conditions as they may think fit, and any secretary so appointed may be removed by them. | ||||
56. | ||||
| A provision of the Act or these articles requiring or authorising a thing to be done by or to a director and the secretary shall not be satisfied by its being done by or to the same person acting both as director and as, or in place of, the secretary. | ||||
| THE SEAL: | 57. | |||
| The directors shall provide for the safe custody of the seal, which is only to be used by the authority of the directors or of a committee of the directors authorised by the directors in that behalf, and every instrument to which the seal shall be affixed shall be signed by a director and shall be countersigned by the secretary or by a second director or by some other person appointed by the directors for the purpose. | ||||
58. | ||||
| The directors shall cause proper books of account to be keptwith respect to:-
Proper books shall not be deemed to be kept if there are not kept such books of account as are necessary to give a true and fair view of the state of the Company's affairs and to explain its transactions. |
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| ACCOUNTS: | 59. | |||
| The books of accounts shall be kept at the registered office of the Company, or subject to subsections (3) and (4) of section 142 of the Act, at such other place or places as the directors think fit, and shall always be open to the inspection of the directors. | ||||
60. | ||||
| The directors shall from time to time determine whether and to what extent and at what times and places and under what conditions or regulations the accounts and books of the Company or any of them shall be open to the inspection of members not being directors, and no member (not being a director) shall have any right of inspecting any account or book or document of the Company except as conferred by statute or authorised by the directors or by the Company in general meeting. | ||||
61. | ||||
| The directors shall from time to time, in accordance with sections 143 and 145 of the Act, cause to be prepared and to be laid before the Company in general meeting such profit and loss accounts, balance sheets, group accounts (if any) and reports as are referred to in those sections. | ||||
62. | ||||
| A copy of every balance sheet (including every document required by law to be annexed thereto) which is to be laid before the Company in general meeting, together with a copy of the auditors' report, shall not less than twenty-one days before the date of the meeting be sent to every member of, and every holder of debentures of, the Company. Provided that this article shall not require a copy of those documents to be sent to any person of whose address the Company is not aware or to more than one of the joint holders of any debentures. | ||||
| AUDIT: | 63. | |||
| Auditors shall be appointed and their duties regulated in accordance with sections 153 to 156 of the Act. | ||||
| NOTICES: | 64. | |||
| A notice may be given by the Company to any member either personally or by sending it by post to him or to his registered address, or (if he has no registered address within Jamaica) to the address, if any, within Jamaica supplied by him to the Company for giving of notice to him. Where a notice is sent by post, service of the notice shall be deemed to be effected by properly addressing, prepaying and posting a letter containing the notice, and to have been effected in the case of a notice of a meeting at the expiration of seven (7) days after the letter containing the same is posted, and in any other case at which the letter would be delivered to the ordinary course of post. | ||||
65. | ||||
| Notice of every general meeting shall be given in any manner
herein before authorised to:-
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66. | ||||
| No other person shall be entitled to receive notices of general meetings. | ||||
67. | ||||
| The directors and officers for the time being of the Company and any Trustee for the time being, acting in relation to any affairs of the Company, and their respective heirs, executors and administrators, shall be indemnified out of the assets of the Company, from and against all actions, proceedings, costs, charges, losses, damages and expenses which they or any of them shall or may incur or sustain, by reason of any act or omission in or about the execution of their duty in their respective offices or trusts, except such (if any) as they shall incur or sustain by or through their own wilful neglect or default respectively, and no such officer or trustee shall be answerable for the acts, receipts, neglects or default of any other officer or trustee, or for joining in any receipt for the sake of conformity, or for the solvency or honesty of any Bankers, Attorneys-at-Law or other persons with whom any moneys or effects belonging to the Company may be lodged or deposited for safe custody, or for any insufficiency of or deficiency in any security upon which any monies of the Company may be invested, or for any other loss or damage due to any such cause as aforesaid, or which may happen in or about the execution of his office or trust, unless the same shall happen through the wilful neglect or default of such officer or trustee. | ||||
| SIGNATURES | ||||
| ADDRESSES AND DESCRIPTION OF SUBSCRIBERS | ||||
| Susan Koenig | Windsor District Sherwood Content P.O. Trelawny Biologist |
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| Michael Schwartz | Windsor District Sherwood Content P.O. Trelawny Engineer |
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| Hugh Dixon | Dutch Hill Road Albert Town, Trelawny. Socio-Economist |
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| Peter Vogel | University Commons Mona, St. Andrew Biologist |
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| Catherine Levy | 2 Starlight Avenue Kingston 6 Environmentalist |
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| Herlitz Davis | 6 Waggonette Crescent, Kingston 4 Biologist |
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| Ronald Stewart | R. R. #1, Clarksburg, Ontario, N0H 1J0 Canada Biospeleologist |
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| Dated the | day of | Two Thousand and Two. | ||
| Witness to the foregoing signatures:- | Signature: Name: Description: Address: |
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